RecruitMyMom is recruiting for a Virtual Executive Assistant to support two business executives in a fully remote role. The position may suit an organised administrator, experienced personal assistant, executive support professional or dependable virtual assistant who can manage tasks independently without constant supervision.
The vacancy carries the job opening identification ZR_17176_JOB. According to the available job information, the role offers flexible working hours, up to 10 hours of work each week and hourly remuneration of R200 to R230.
The employer describes the position as an independent contract opportunity with an established software company that provides Software as a Service and Business as a Service solutions. The selected candidate will support two executives with administrative coordination, meetings, research, project follow through, document organisation and communication.
Although the role involves a limited number of hours, it requires a high level of trust. The successful applicant may handle confidential documents, communicate with third parties, receive urgent messages and manage assignments that influence business operations.
This article explains the vacancy in detail. It covers the job responsibilities, qualifications, expected work style, equipment requirements, pay structure, application preparation, interview questions, common mistakes and practical ways to determine whether the opportunity fits your professional goals.
RecruitMyMom Virtual Executive Assistant Vacancy at a Glance
| Job detail | Information |
|---|---|
| Job title | Virtual Executive Assistant |
| Job opening ID | ZR_17176_JOB |
| Employer | RecruitMyMom |
| Work arrangement | Fully remote |
| Contract type | Independent contract |
| Industry | Technology |
| Weekly hours | Up to 10 hours |
| Working schedule | Flexible |
| Pay | R200 to R230 per hour |
| Main support area | Executive and administrative assistance |
| Closing date | Not specified |
| Application method | Apply through the official RecruitMyMom platform |
The vacancy does not state a closing date. Applicants should therefore avoid delaying their application. Recruitment platforms may remove a listing when the employer receives enough suitable applications, even when no fixed closing date appears in the advert.
About RecruitMyMom
RecruitMyMom connects professionals with flexible work opportunities, including remote, part time, contract and administrative roles. The platform focuses on work arrangements that can suit people who need greater control over their schedules while still contributing professional skills to organisations.
A remote executive support position requires a different approach from a traditional office assistant role. The employee or contractor cannot simply walk to a manager’s office to ask for clarification. Instead, the person must understand instructions, organise information, communicate clearly and take action through digital tools.
This type of work rewards independence. It also requires discipline because the manager may not see how the assistant spends every minute of the working day.
A strong virtual assistant creates order behind the scenes. The executive may focus on strategy, clients, partnerships or growth while the assistant tracks meetings, collects documents, follows up with contacts and keeps important tasks moving.
What Does a Virtual Executive Assistant Do?
A Virtual Executive Assistant provides remote administrative and coordination support to one or more senior professionals.
The work may include:
- Managing calendars
- Arranging meetings
- Preparing meeting materials
- Conducting online research
- Organising documents
- Following up on outstanding tasks
- Communicating with service providers
- Supporting business projects
- Handling administrative records
- Monitoring messages
- Maintaining confidentiality
- Helping executives use their time more effectively
The position in this recruitment supports two business executives. That detail matters because the assistant may need to manage competing priorities.
For example, one executive may require help preparing for a meeting while the other asks the assistant to contact a supplier. The assistant must determine which task needs immediate attention, communicate realistic timelines and complete both assignments accurately.
The role requires more than typing or calendar management. It calls for judgment.
Main Responsibilities of the Role
Handling General Administrative Tasks
The assistant will complete administrative tasks that reduce the daily workload of the executives.
These tasks may involve:
- Sorting information
- Preparing documents
- Updating records
- Organising digital folders
- Reviewing emails
- Compiling notes
- Preparing simple reports
- Following up on requests
- Recording important details
- Coordinating routine business activities
Administrative work often looks simple from the outside. In reality, a small error can create a larger delay. A missed calendar conflict can affect several people. An incorrectly saved document can force a team to repeat work. A forgotten follow up can cause a client or supplier to lose confidence.
The successful applicant should therefore treat routine tasks with care.
Setting Up Meetings
Meeting coordination may involve more than sending an invitation.
The assistant may need to:
- Confirm availability
- Compare calendars
- Suggest suitable times
- Send invitations
- Include the correct meeting link
- Prepare an agenda
- Gather supporting documents
- Confirm attendance
- Reschedule when necessary
- Record follow up actions
When executives work with clients, partners or external suppliers, meeting details must remain accurate. A reliable assistant checks the time zone, participant names and meeting purpose before sending the final invitation.
Preparing Meeting Materials
Executives often need background information before a meeting. The assistant may prepare documents, summaries, contact information, previous correspondence or research notes.
Good preparation allows the executive to enter a meeting with context. It also prevents the executive from spending valuable time searching for information that someone else could organise.
The assistant does not need to write a lengthy report for every meeting. A clear one page summary may provide greater value than a document filled with unnecessary detail.
Conducting Market Research
The vacancy mentions market research as one of the possible responsibilities.
Research tasks may include:
- Finding information about competitors
- Comparing service providers
- Identifying potential partners
- Reviewing industry developments
- Collecting pricing information
- Checking registration details
- Finding event opportunities
- Verifying public business information
- Summarising relevant findings
Research quality depends on accuracy and judgment. The assistant should distinguish between verified information, marketing claims and personal opinions.
A useful research summary explains:
- What the assistant searched for
- Which information appears relevant
- Where the information came from
- What remains uncertain
- What action the executive may consider next
The assistant should avoid copying large blocks of text. Concise summaries help busy executives understand the important points quickly.
Managing Projects From Beginning to Completion
The vacancy gives examples such as company registrations, conference vendor arrangements and payment gateway setup.
These assignments require coordination. The assistant may need to identify the steps, contact the relevant people, collect documents, monitor progress and report delays.
For a company registration assignment, the assistant might:
- Identify the required registration authority
- Confirm the documents needed
- Create a checklist
- Contact the relevant office or service provider
- Track the submission
- Record fees and deadlines
- Follow up on missing information
- Inform the executive about progress
- Store confirmation documents securely
For a conference vendor arrangement, the assistant might:
- Research suitable vendors
- Compare services and prices
- Request quotations
- Confirm availability
- Review contract details
- Track payment requirements
- Record delivery dates
- Communicate changes
- Prepare a final event checklist
Project coordination requires patience. Several people may respond at different times, and an external provider may change its requirements. The assistant must keep the assignment moving without losing track of details.
Keeping Communication Flowing
Communication forms a major part of executive support.
The assistant may communicate with:
- Business owners
- Clients
- Suppliers
- Conference organisers
- Government offices
- Payment service providers
- Technology companies
- Professional advisers
- Internal team members
The assistant should understand what can be answered independently and what requires executive approval.
A useful communication style remains polite, direct and professional. Messages should explain the purpose, provide relevant information and state the next action.
For example, instead of writing:
Please advise.
A clearer message might say:
The supplier has offered two delivery dates. Tuesday remains available at 10:00, while Thursday remains available at 14:00. Please confirm which option suits the event schedule.
Clarity reduces unnecessary back and forth communication.
Required Work Style and Personal Qualities
The employer places strong emphasis on personal qualities. These qualities may influence selection as much as formal qualifications.
Proactive Work Style
A proactive person does not wait for instructions for every small step.
Suppose an executive asks the assistant to organise a conference vendor. A passive approach would involve asking what to do after every stage. A proactive approach would involve creating a checklist, identifying potential vendors, finding the information required and presenting the executive with clear options.
Being proactive does not mean making unauthorised decisions. It means preparing useful work before someone has to explain every detail.
A proactive assistant may say:
I identified three suitable vendors, compared their prices and confirmed their availability. The second vendor offers the best combination of cost and delivery time. I have attached the comparison for review.
That message demonstrates initiative while preserving executive control over the final decision.
Ability to Work Independently
Remote work requires self management.
The assistant may not receive instructions at regular intervals. The employee must track deadlines, organise tasks and communicate progress without constant reminders.
Independent work involves:
- Understanding the assignment
- Identifying the next steps
- Finding missing information
- Asking focused questions
- Completing work on schedule
- Reporting progress
- Raising concerns early
Independence does not mean refusing to ask questions. It means asking thoughtful questions after doing reasonable preparation.
Strong Organisation
The employer expects the successful candidate to store important documents securely so the information can be found later.
The documents may include:
- Identity records
- Passport copies
- Company documents
- Registration records
- Invoices
- Contracts
- Meeting notes
- Payment confirmations
- Vendor information
- Account details
A good digital filing system should use clear folders and consistent file names. For example:
2026 Conference Vendor Quotation Company Name
A poor file name such as “document final new latest” creates confusion later.
The assistant should also avoid storing confidential documents in an unprotected personal folder. Strong passwords, secure storage and careful access management matter in remote work.
Resourcefulness
Resourceful employees know how to find answers.
The assistant may need to contact a third party, investigate a process, compare information or locate a document without waiting for someone else to complete the research.
Resourcefulness includes:
- Knowing where to search
- Contacting the correct department
- Asking useful questions
- Comparing different sources
- Checking information before reporting it
- Finding alternatives when the first option fails
Resourcefulness does not mean taking risky shortcuts. The assistant must respect privacy, legal requirements and company instructions.
Flexibility
The job offers flexible hours, but flexibility does not mean unlimited availability.
The job description states that the assistant should feel comfortable receiving late night or early morning communication while understanding that the assistant does not necessarily need to reply or work outside standard hours.
This arrangement requires clear judgment. The assistant should distinguish between:
- A message that can wait
- A genuine urgent matter
- A request that requires same day attention
- A routine task that belongs to the next working period
The assistant should not create confusion by replying at unusual hours unless the situation requires it or the working arrangement permits it.
Discretion and Confidentiality
Executive assistants often see sensitive information before other people do. This may include identity documents, financial records, business plans, contracts, login related information and private correspondence.
The employer requires absolute client confidentiality and indicates that the successful applicant will need to sign a confidentiality agreement.
Confidentiality means:
- Do not share documents with unauthorised people
- Do not discuss private business matters publicly
- Do not use client information for personal purposes
- Do not leave confidential documents visible on screen
- Do not store sensitive records in an unsafe location
- Do not forward private emails without permission
- Do not discuss clients with friends or family
- Do not copy information into unapproved applications
Professional discretion builds trust. Once a client loses confidence in an assistant, the working relationship becomes difficult to maintain.
Microsoft Office and Google Workspace Skills
The employer requires strong knowledge of Microsoft Office and Google Workspace.
Microsoft Office
Useful Microsoft Office skills may include:
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Teams
- Microsoft OneDrive
- Microsoft SharePoint
A Virtual Executive Assistant may use Word to prepare documents, Excel to track information, Outlook to manage meetings, PowerPoint to support presentations and Teams for communication.
Google Workspace
Google Workspace skills may include:
- Gmail
- Google Calendar
- Google Drive
- Google Docs
- Google Sheets
- Google Slides
- Google Meet
- Google Forms
The assistant should understand document sharing permissions. Accidentally allowing public access to a confidential document can create a serious security risk.
Why Digital Skills Matter
Remote work depends on digital communication. The employer must trust that the assistant can:
- Locate files quickly
- Share documents correctly
- Schedule meetings
- Update records
- Use cloud storage
- Manage email
- Collaborate online
- Present information clearly
Applicants should not simply write “computer literate” on their CV. They should name the tools they use and describe what they can do with them.
Home Office and Equipment Requirements
The vacancy requires applicants to have:
- A dedicated home office
- A laptop
- A backup arrangement for power cuts
- Reliable fast internet
A dedicated home office provides a professional space for confidential work. The room should allow the assistant to take calls without constant background noise.
The laptop should operate reliably and support the required software. Applicants should update security software, use a strong password and avoid working from a device that several unrelated people use.
A backup power arrangement can include:
- An uninterruptible power supply
- A charged power bank
- An inverter
- A generator
- Another dependable electricity solution
The best option depends on the applicant’s location and budget. The important issue is continuity. A short power interruption should not immediately end a meeting or interrupt an important task.
Fast and reliable internet also matters. Applicants should test their connection at different times of day, particularly when household usage increases.
A backup internet option can provide additional security. This may include mobile data, a second network provider or access to another suitable location.
Pay and Contract Structure
The listed remuneration is R200 to R230 per hour. The role allows up to 10 hours per week.
If the assistant works the full 10 hours every week, the approximate weekly earnings would be:
$$R200 \times 10 = R2,000$$
At the higher hourly rate, the weekly amount would be:
$$R230 \times 10 = R2,300$$
Using four weeks as a simple monthly estimate, the gross monthly amount could range from:
$$R2,000 \times 4 = R8,000$$
to:
$$R2,300 \times 4 = R9,200$$
These figures represent a simple estimate rather than a guaranteed monthly income. The actual amount depends on the hours assigned, tasks completed and terms agreed in the independent contract.
The job does not appear to represent a standard full time salaried position. It is an independent contract with limited weekly hours. Applicants should therefore confirm:
- How the employer records working hours
- Whether all approved hours receive payment
- When payment takes place
- Which tasks count as billable work
- Whether training time receives payment
- Whether the 10 hour limit can change
- Whether the contract includes any benefits
- Whether the contractor handles personal tax obligations
- How either party can end the agreement
Independent contractors often manage their own tax and administrative responsibilities. Applicants should obtain appropriate professional guidance for their personal circumstances.
Who Should Apply?
This role may suit:
- Executive assistants
- Personal assistants
- Virtual assistants
- Office administrators
- Project coordinators
- Business support professionals
- Operations assistants
- Experienced administrative officers
- Freelancers with executive support experience
The position may also suit a professional who wants flexible work alongside another responsibility. However, applicants must ensure that their existing commitments do not prevent them from completing assignments on time.
The role may not suit someone who needs a fixed full time salary, daily in person supervision or a highly predictable list of repetitive duties.
How to Prepare a CV for This Role
A strong CV should show evidence of organisation, judgment and digital competence.
Begin With a Professional Summary
The summary should explain the applicant’s experience in a few clear sentences.
For example:
Organised executive support professional with experience coordinating meetings, managing confidential documents, conducting business research and supporting senior professionals through digital communication tools.
The statement should reflect genuine experience. Applicants should not claim executive support experience if they have never performed the work.
Highlight Relevant Duties
Include responsibilities such as:
- Calendar management
- Meeting coordination
- Research
- Document control
- Executive correspondence
- Project tracking
- Vendor communication
- Event coordination
- Invoice follow up
- Confidential record handling
Show Results
Employers learn more from achievements than from general claims.
Instead of writing:
Managed executive schedules.
Write:
Coordinated calendars for two senior managers, resolved scheduling conflicts and prepared meeting information for internal and external appointments.
Instead of writing:
Used Google Workspace.
Write:
Used Google Calendar, Drive, Docs and Sheets to organise meetings, store records and track project activities.
Mention Remote Work Experience
If the applicant has worked remotely, explain how the work took place.
Include experience with:
- Online meetings
- Cloud storage
- Digital task lists
- Email coordination
- Remote reporting
- Independent scheduling
- Communication across different time zones
Keep the Document Professional
The CV should remain easy to read. Use clear headings, consistent dates and accurate contact information.
Save the CV with a professional file name, such as:
Firstname Surname Virtual Executive Assistant CV
Avoid a file name such as “CV latest final version two.”
Application Preparation
The vacancy instructs applicants to apply through the official RecruitMyMom platform. Applicants should locate the listing using the job title or job opening identification ZR_17176_JOB.
Before applying, prepare:
- Updated CV
- Short professional introduction
- Work history
- References, where requested
- Details of remote work equipment
- Availability
- Expected working schedule
- Confirmation of relevant software skills
The closing date appears unspecified. Apply promptly rather than assuming the listing will remain available.
Applicants should use the official recruitment platform and remain cautious about unofficial requests for payment, passwords or sensitive financial information.
Example Application Message
A short application message could read:
Dear Recruitment Team,
I am applying for the Virtual Executive Assistant position under job opening ID ZR_17176_JOB. I have experience supporting senior professionals with administrative coordination, meeting organisation, document management, research and business communication. I am comfortable working independently and have strong skills in Microsoft Office and Google Workspace.
I also have a dedicated home office, reliable internet access and a backup power arrangement. My CV is attached for consideration.
Kind regards,
Your full name
The message should remain brief and relevant. The CV should provide the detailed employment history.
Possible Interview Questions
Candidates may receive questions that test technical ability, judgment and work habits.
Tell Us About Your Executive Support Experience
Explain who you supported, which tasks you managed and how you handled competing priorities.
How Do You Organise Your Work?
Describe the tools and methods you use. You may mention calendars, task lists, reminders, spreadsheets and project checklists.
How Do You Handle Confidential Documents?
Explain how you store, share and protect private information. Mention access permissions, secure folders and careful communication.
What Would You Do If Two Executives Asked for Immediate Help?
Explain how you would assess urgency, communicate clearly and confirm priorities. Do not suggest that you would silently ignore one person.
How Do You Manage an Assignment When Instructions Are Not Complete?
Explain that you would review the available information, identify reasonable next steps and ask focused questions about decisions that require approval.
How Do You Conduct Research?
Describe how you define the question, locate reliable information, compare findings and provide a concise summary.
How Do You Handle Late Night Communication?
Explain that you would assess whether the matter is urgent and follow the agreed communication expectations. The job description makes clear that late messages do not always require immediate work.
What Would You Do During a Power Cut?
Explain your backup plan. The employer expects the assistant to maintain work continuity through a suitable backup arrangement.
Common Mistakes to Avoid
Claiming Skills You Do Not Have
Do not list advanced Excel, project coordination or executive support skills if you cannot demonstrate them.
Ignoring the Limited Hours
This position offers up to 10 hours each week. Applicants should understand that the vacancy may not provide the income associated with a full time role.
Failing to Protect Confidential Information
Remote work requires careful handling of documents. Do not leave private records on an open screen or share files through unsecured channels.
Waiting for Constant Instructions
A virtual assistant must take ownership of assignments. Asking sensible questions is appropriate, but waiting for every small instruction can slow the client down.
Using Poor Communication
Short messages still need context. A message that only says “done” may not tell the executive what happened, what remains outstanding or whether another action is required.
Ignoring Time Zones
A meeting invitation with the wrong time zone can cause confusion. Check the location of every participant when arranging international meetings.
Applying With an Unclear CV
A recruiter should understand the applicant’s experience within a few seconds. Use relevant headings and avoid filling the document with unrelated information.
Assuming Flexible Means Always Available
Flexible working still requires agreed boundaries. Discuss working hours, response expectations and urgent communication during the recruitment process.
How to Succeed After Appointment
A new assistant can build trust by creating reliable habits from the beginning.
Confirm Priorities
At the start of the engagement, understand which tasks matter most and which deadlines cannot move.
Create a Task Tracking System
Use a spreadsheet, task application or agreed workspace to record:
- Assignment
- Priority
- Deadline
- Current status
- Person responsible
- Next action
- Notes
Send Clear Progress Updates
A short update can prevent uncertainty.
For example:
The conference vendor comparison is complete. Three quotations are ready for review. Vendor A offers the lowest cost, while Vendor C provides the shortest delivery period. I am waiting for one final response.
Record Decisions
When an executive approves a choice, record the decision and the next step. This helps prevent confusion later.
Ask Questions Early
Do not wait until the deadline to reveal that a document or approval remains missing.
Protect the Relationship
Professional support depends on trust. The assistant should remain reliable, respectful and discreet even when the workload becomes demanding.
Final Assessment of the Opportunity
The RecruitMyMom Virtual Executive Assistant vacancy offers a flexible remote opportunity for a professional who can work independently and support business executives with care.
The position offers a relatively small weekly workload, with up to 10 hours available. That structure may suit an experienced assistant who wants contract work, a professional building a remote career or someone seeking a flexible source of income.
The role also carries real responsibility. The assistant may manage private documents, communicate with third parties, arrange meetings, complete research and coordinate business projects. These tasks require judgment, accuracy and discretion.
The most competitive applicants will likely combine strong administrative experience with practical digital skills. They will also demonstrate that they can create order without constant supervision.
Conclusion
RecruitMyMom is recruiting for a virtual executive assistant under job opening ID ZR_17176_JOB.
The position is fully remote and operates as an independent contract. The selected candidate will support two business executives with administrative tasks, meeting coordination, research, project management, communication, and confidential document handling.
The role offers flexible hours and up to 10 hours of work per week. The advertised remuneration ranges from R200 to R230 per hour. The application closing date is not specified, so interested applicants should apply through the official RecruitMyMom platform as soon as possible.
This vacancy may suit an organized and proactive professional with executive support experience, strong Microsoft Office and Google Workspace skills, reliable internet access, a suitable laptop, a dedicated home office, and a backup plan for power interruptions.
The strongest candidate will not simply complete assigned tasks. The person will anticipate needs, protect confidential information, communicate clearly, and keep important work moving. In executive support, small details often carry significant consequences. A well-timed reminder, an accurately prepared document, or a carefully arranged meeting can save an executive hours of unnecessary work.
For that reason, this opportunity should appeal to professionals who enjoy creating structure, solving practical administrative challenges, and helping leaders focus on higher-value decisions.
